Documents of AMABIKI 2011

Documentation of AMABIKI 2011

07/12/2009
First Preparatory Meeting
*Decision to hold the next exhibition, deliberate over the exhibition period and contents.
*Reports and Explanation surplus of the last exhibition and the latest circumstances.

09/06/2009
Second Preparatory Meeting
*Exhibition timing determined.
*Deliberate over the installation area.
*Confirmation of the way to nominate new artists.

11/01/2009
Third Preparatory Meeting
*Confirmation of the intention to participate in the exhibition, nominate new artists.
*Adopt “Amabiki Village and Sculpture 2011” as the exhibition name, with “AMABIKI 2011” as the official English title.
*Confirmation of application for subsidy to JAPAN ARTS FUND.
*Report investigation of the installation area.

12/13/2009
Fourth Preparatory Meeting
*Deliberate how to nominate new artists for the second time, confirmation of means.
*Report the latest circumstances of applying for principal subsidies.
First General Meeting
*Executive Committee of Amabiki Village and Sculpture formed.
*Introduce new artists to all participants.
*Deliberate over better ways to manage the AMABIKI official website and manner of mailing list.

01/10/2010
Second General Meeting
*Adopt installation area, after inspection visit by all participants around candidate area to set up.
*Explanation of proposed installation area, and the procedures for negotiating with landowners thereafter.
*Report present progress applications from the managers in charge of subsidies.

02/28/2010
Third General Meeting
*Suggestion made to connect shuttle bus services of “the Doll’s Festival at MAKABE Town” with the exhibition by Sakuragawa city officer.
*Determine the AMABIKI 2011 Executive Committee chairperson, managers for various tasks in the Executive Committee.

04/04/2010
Fourth General Meeting
*Report the determination of receipt subsidy from Sakuragawa city.
*Submit desired site questionnaires with an explanation of the proceedings thereafter.
*Report regulations of CITRUS Hall entrance.
*Determine the sum of participation fees.
*Reports and explanation from each manager of Subsidies, Bus tours, Accounting, Social events, Small works Exhibition, and other issues.

05/16/2010
Fifth General Meeting
*Report having requested and explained the desired site questionnaires of Landowner confirmations for assistance of community heads.
*Adopt “In the midst of winter” as the subtitle of “AMABIKI 2011”, determine subtitle insert and sentence of explanation about the exhibition on the official printed materials.
*Reports and explanation from each manager, Accounting, Subsidies, Social events, and other issues.

06/20/2010
Sixth General Meeting
*Report and explain ways to use each institution of the village, deliberate over making our demands from now on to the city office.
*Report cooperation of the Culture and Lifelong Learning Department.
*Reports and explanation from each manager, Posters and fliers, Exhibition venue and local society, Subsidies, and other issues.

07/25/2010
Seventh General Meeting
*Deliberate over the original explanatory note of the exhibition, requirement for revision.
*Adopt a designer.
*Explanation on progress of the printed materials thereafter, proposal for circulation of the materials.
*Reports and explanation of regulations for usage of CITRUS Hall.
*Reports and explanation from each manager of Subsidies, Small works Exhibition.
*Inspection of the exhibition course and bicycle course by all participants.

08/22/2010
Eighth General Meeting
*Discussion about the design, comments, and explanatory notes for posters and fliers.
*Determine “To AMABIKI, – AMABIKI Village and Sculpture 2011 Small sculpture exhibition – ” as the subtitle for the small works exhibition.
*Proposed rest house “Yamato nadeshiko-an” staffed by volunteers.
*Reports and explanation from each manager, Posters and fliers, Catalogue, Comments, Subsidies, Reception and other issues.

09/26/2010
Ninth General Meeting
*Exchange ideas of ways to cooperate with SAKURAGAWA City.
*Proposal and explanation for posters and fliers, and discussion.
*Reports and explanation from each manager of Publications, Small sculpture exhibition, Social events, Reception, Accounting, and other issues.

10/17/2010
Tenth General Meeting
*Confirmation of the contents of printed material.
*Determine catalogue data.
*Report having received official permission to use CITRUS Hall as the information centre.
*Reports and explanation from Managers of Subsidies, Delivery and installation of works, Signage plans, Captions, Reception, Accounting, and other issues.

11/28/2010
Eleventh General Meeting
*Work to prepare to send out printed materials (posters, fliers, direct mail etc).
*Reports and explanation from Managers of Accounting, Delivery and installation of works, Small sculpture exhibition, Reception, Social events, Notice boards and other issues.
*Confirmation of the deadlines of artists’ comments, captions, and data of small sculpture exhibition.

12/24/2010
-01/15/2011
Satellite exhibition plan “INVITATION for AMABIKI 2011, – Amabiki Village and Sculpture 2011 Small sculpture exhibition – “.
(Gallery SEIHO, Ginza, Tokyo)

12/26/2010
Twelfth General Meeting
*Manufacture notice boards and signage.
*Preparation of rental bicycles.

01/04/2011
Starting operation at the venue, start delivery and installation of works.

01/09/2011
-01/10/2011
Installation of a several of works using large cranes. (25t, 8t)

01/13/2011
Installation of signposts and setting up the information center.

01/15/2011
Staging AMABIKI 2011.

01/16/2011
*Opening ceremony 15:00- (Yamato Community Center “CITRUS Hall”).
*Opening party 17:00- (Welfare Centre AMABIKI).

01/23/2011
-03/20/2011
Setting up Rest house “Yamato nadeshiko-an” staffed by volunteers (Washijuku local exchange Centre).
Starting SOBA demonstration and sale by the Handmade Buckwheat Noodle Appreciation Society- a voluntary group named, “SANTO-SOBA KAI” “Supporters Club for Amabiki 2011 Sculpture”(Nakane FURUSATO Comunity Center).
Both of the above events are open every Sunday during this period.

01/30/2011
First bus tour 10:00-16:00, two buses.

02/20/2011
Thirteenth General Meeting
*Proofread catalogue.

03/11/2011
The great earthquake occarred.

03/13/2011
Second bus tour 10:00-16:00, two buses.(canceled by the disaster)

03/14/2011
Shut the exhibition area after the disaster.

03/21/2011
Closing of AMABIKI 2011.

03/22/2011
-04/03/2011
Clear venues
*Remove all completed works.

Membership of the Executive Committee for “AMABIKI 2011”
In 2009, we dissolved the executive committee for “AMABIKI 2008” and, in the same year, held the preparatory general meeting towards the next exhibition. Over several months, we discussed the whether or not to stage the next exhibition, the form of the event, if any, the composition of the participating artist membership, and other issues, and eventually decided to hold “AMABIKI 2011”.
We formed the new executive committee in December 2009 for “AMABIKI 2011”, with all participating artists as committee members, and shared out various tasks for working towards the exhibition. The plenary sessions of the executive committee took place at an average pace of once a month, hearing reports from the people in charge of tasks and discussing and deciding on matters raised.
“AMABIKI 2011” opened on January 15th 2011, with events such as bus tours taking place during the exhibition, and it closed on March 21st 2011.
Executive committee managers:
AMABIKI 2011 took place through the below division of labour.

Executive Committee chairman / Secretariat / Accounting / Moderator / Secretary / PR / Subsidies / Press / Website / Poster, fliers and catalogue / Records / Venues / Sculpture delivery and removal / Sign planning and installation / Captions / Information Center set up / Comments / Reception / Bus tours / Opening ceremony / Volunteers management / Venue management (security) / Social events / Small sculpture exhibition / English translating / Municipal reports