Documentation of AMABIKI 2013

03/18/2012
First Planning Preparation Committee Meeting
* Seven members called to gather and hold the Planning Preparation Committee. The discussions covered confirming the intent to hold the exhibition, as well as safety concerns regarding the installation of the artwork.

04/15/2012
Second Planning Preparation Committee Meeting
* Report regarding the Lifelong Learning Division by a representative of Sakuragawa City. * Discussed the exhibition period, installation areas, and the pre-exhibition. * Confirmed scheduled participation of new artists.

05/20/2012
Third Planning Preparation Committee Meeting
* Decided upon the exhibition period. * Discussed installation areas and scouted candidate sites. * Exchanged ideas regarding the pre-exhibition. * Discussed and decided upon the nomination method for new artists.

06/24/2012
First Preparatory Committee Meeting
* Nomination of new artists. * Further discussion regarding the installation areas.

07/29/2012
Second Preparatory Committee Meeting * Approval of new artists. * Observation of the proposed exhibit route, and deciding of installation areas. * Confirmation regarding the handling of meeting minutes.

08/26/2012
Third Preparatory Committee Meeting
* Self-introductions by all members. * Determined the Executive Committee chairperson and officers. * Report and explanation of current status of accounts. * Decided upon the amount of the participation fee. * Observation of installation areas by all members.

09/23/2012
First General Meeting
* Inauguration of the Executive Committee * Discussion regarding exhibition name and sub-title, and designs for posters and flyers. * Confirmation of schedule. * Reports and explanations by officers regarding issues including subsidies, accounts, exhibition site management, the pre-exhibition, and insurance.

10/28/2012
Second General Meeting
* Exhibition name set as "AMABIKI 2013" with exchange of opinions regarding the sub-heading. * Decided upon a designer. * Distributed desired installation site questionnaires. * Report regarding various subsidies. * Reports and explanations by officers regarding issues including the pre-exhibition, social events, the web site, and guest reception.

11/18/2012
Third General Meeting
* Further discussion regarding the sub-heading. * Considerations for security during the installation and takedown of works. * Reports and explanations from officers regarding issues including guest reception, bus tours, subsidies, social events, the pre-exhibition, and the exhibit site.

12/16/2012
Fourth General Meeting
* Report regarding matters to confirm with Sakuragawa City. * Decided to not use a sub-title this year. * Discussion regarding the safety of exhibit installations. * Submission of desired installation site questionnaires. * Reports and explanations from officers regarding issues including subsidies, the pre-exhibition, social events, volunteers, and accounts.

01/20/2013
Fifth General Meeting
* Report of meetings with Sakuragawa City officials. * Discussion regarding the content for printed materials. * Reports and explanations from officers regarding issues including volunteers, the pre-exhibition, and accounts.

02/24/2013
Sixth General Meeting
* Report of application for subsidies to Sakuragawa City. * Report of viability of desired installation sites. * Discussion regarding contents of pre-exhibition. * Reports from each officer regarding budget estimates. * Discussions regarding the holding of the opening ceremony. * Received proposal for volunteer-sponsored event, “Yamato-nadeshiko-an” * Reports and explanations from officers regarding issues including volunteers, social events, subsidies, and bus tours.

03/31/2013
Seventh General Meeting
* Confirmation of sculpture installation sites and surrounding arrangements as well as restoration of sites to their original conditions after sculpture removal. * Reports and explanations from officers regarding issues including city relations, public relations, subsidies, and signage.

04/21/2013
Eighth General Meeting
* Introduction of new Sakuragawa City representative, who explained usage of the microbus and the opening venue. * Plans presented for opening ceremony and opening party. * Discussion of contents of pre-exhibition (information center). * Proposal presented for provisional exhibit route. * Report regarding poster and flier contents. * Reports and explanations from officers regarding bus tours, volunteers, bicycles, city relations, and insurance.

05/19/2013
Ninth General Meeting
* Proposed venue route taken by all members, and problem areas were modified. * All members visit the opening ceremony venue, the "Ueno-numa Yasuragi no Sato Campsite" * Introduction of new Sakuragawa City representative, who explained scope of city cooperation. * Reports and explanations from officers regarding posters and flyers, public relations, accounts, volunteers, and from the Secretariat.

06/23/2013
Tenth General Meeting
* Confirmation of on-site toilets and parking lot. * Received proposals for events and workshops to be held by Sakuragawa City. * Received proposals for "Yamato-nadeshiko-an" and the “Handmade Buckwheat Noodle Appreciation Society” * Update of address records. * Confirmation of draft data for poster and flyer. * Reports and explanations from officers regarding bus tours, social events, guest reception, bicycles, comments, and accounts.

07/14/2013
Eleventh General Meeting
* Received explanation regarding cooperation from "Sakuragawa Mirai Juku" (a community development group). * Poster and flyer content revision, and confirmation of the number of print run. * Discussion regarding workshops. * Organization of sending destinations for printed materials. * Reports and explanations from officers regarding issues including social events, bus tours, city relations, signage, captions, installation and takedown of works, accounts, guest reception, and bicycles.

08/11/2013
Twelfth General Meeting
* Preparation work for sending out printed materials (posters and flyers, etc.) * Received explanation of workshop by the teaching artist. * Cautions regarding safety management during installation and unload of sculptures. * Reports and explanations from officers regarding insurance, volunteers, guest reception, social events, installation and takedown of works, signage, captions, and city relations.

09/08/2013
-09/21/2013
* Starting operation at the venue, start delivery and installation of works. Installation of works using large cranes. * Installation of signposts and setting up Information Centre. (21.Sept.)

09/22/2013
Staging AMABIKI 2013.
* 15:30 - Opening ceremony and Party (Ueno-numa Yasuragi no Sato Campsite. * Satellite exhibition "AMABIKI posters in the past years and several small works" to publicize the latest AMABIKI to citizens of Sakuragawa ("Makabe den-sho kan / Makabe folklore Museum").

10/06/2013
Thirteenth General Meeting
* First bus tour. * Consideration of measures to take when problems arise at the venue during the exhibition. * Reports and explanations from officers regarding issues including the catalog and comments, subsidies, city relations, the web site, and bus tours. * Setting up Rest House by "Yamato nadeshiko-an" (a volunteer group) and "Sakuragawa Mirai Juku" (a community development group).

11/03/2013
Fourteenth General Meeting
* Second bus tour. * Discussion regarding closing party. * Reports and explanations from officers regarding the catalog, accounts, signage, volunteers, and takedown of works. * Explanation from "Mirai Juku" regarding the photo contest. * Award ceremony of photo contest. (11/24)

11/24/2013
Closing of AMABIKI 2013.
* Fifteenth General Meeting
* Editing and proofread catalogue. * Clear venues * Starting removing all works. (11/25-)

Dec./2013
Sixteenth General Meeting
* Preparating to send the catalogue.

About the Executive Committee of AMABIKI 2013
In March 2012, we held the preparatory general meeting towards the next exhibit. We discussed the new exhibit, and other issues such as the form of the exhibit, the composition of the participating artist membership, and etc... Eventually we decided to hold AMABIKI 2013.
We organized the new executive committee of AMABIKI 2013, in September 2012, with all participating artists as the committee members, and shared out various tasks for working towards the exhibit. The plenary sessions of the executive committee took place once a month, hearing reports from the members in charge of each tasks discussing and deciding on matters raised.
AMABIKI 2013 opened on the 22nd of September, with the events such as bus tours taking place during the exhibit, and it closed on the 24th of November 2013.

Executive committee managers:
AMABIKI 2013 took place through the below division of labour.
Executive Committee chairman / Vice chairman / Secretariat / Accounting / auditing / Moderator / Secretary / PR / Subsidies / Press / Website / Sign planning and installation / Poster, fliers and catalogue / Venues / Municipal reports / Bus tours / Captions / Sculpture delivery and removal / Reception / Information Center set up / English translating / Opening ceremony / Volunteers / Venue management / Social events / Pre-exhibition / Rental cycle